Basic sources for tracing World War I soldiers

2013 11 22 - Iain Swinnerton - croppedAs the 100th anniversary of the start of World War I approaches, Col. Iain Swinnerton, SDFHS Military Adviser, summarises the basic sources for tracing and identifying soldiers who fought in the War.

The Medal Rolls 

Every soldier who served in a Theatre of War received at least the British War Medal and the Victory Medal.  However, you must remember that many soldiers did not go overseas or did not do so until the war was over, when they were sent to join the Army of Occupation in Germany, so they did not qualify for any medals.

In addition there were two campaign medals – the 1914 Star (sometimes erroneously known as the Mons Star) and the 1914-1915 Star. The first was awarded to men who went overseas in August 1914 with the original British Expeditionary Force (BEF): the second to men who went overseas before the 31 December 1915.

The original rolls can be found online at  – go to Military Records > WW1 British Army Medal Rolls Index Cards.  A typical medal roll card will tell you his regiment (he may have belonged to several at different times), his rank and personal number, when he first went overseas and to which Theatre of War he was sent. There were eleven, the most common being:

(I) France & Flanders

(II) Italy

(III) Gallipoli & Dardanelles

(IV) Egypt, Palestine & Syria.

The card will also give the date of death if he died.  If the card has ‘SWB’ in the lower left corner it means he was awarded a Silver War Badge indicating that he had been discharged because of wounds or sickness. There are separate lists of these that usually also give the date of his joining. They were worn on the lapel in civilian clothes to show that he had ‘done his bit’ and to prevent criticism from those who might otherwise have wondered why a man was not in uniform and handed him a white feather.

Note: Not all cards give all this information, in particular after 1915 when cards often did not give the Theatre of War.

The Service Records

Sadly, some 70% of these were destroyed in the bombing of an army warehouse in London in 1940. The surviving records, many of which were burnt at the edges or soaked by the water used to put out the fires, can be found online at > Military Records > Draft Enlistment & Service > British Army WWI Service Records 1914-20.

The Pension Records

To try and compensate for the loss of the service records, the Government collected together all the pension records it could find not only from the War Office but also from other government departments and these make up a further 10% of available records.  These are also on > Military Records > Pension Records > British Army WWI Pension Records 1914-1920.

Deaths and Burials

If the person you are looking for was killed in action or died of wounds or sickness, he will be found in Soldiers Died in the Great War, available on This is arranged alphabetically for the whole of the army and will tell you when and where he died and the cause of death. All men who died in action also had a normal death certificate – see

Records of the Commonwealth War Graves Commission (CWGC) who record where every serviceman in buried (or commemorated if there is no known grave) is also available online at

WW1 soldiers from badges and photographsBadges

If you don’t know a soldier’s regiment, but you have a photograph of him in uniform, try to establish his regiment by looking in Identifying your World War1 Soldier from Badges and Photographs, which was published in 2006. This is in the SDFHS Research Centre Library and can still be purchased online on sites such as Abe Books and Amazon

Col. Iain Swinnerton

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8 Responses to Basic sources for tracing World War I soldiers

  1. Stanley George Cornford says:

    I’d be grateful for information on the Great War Corps of Lancers, please. I was advised to contact Colonel Swinnerton during a half-hour advice session I had at the Society of Genealogists and, so far, this seems the best I can do.

    My father George Thomas Cornford and his brother William Trayton Cornford were 23220 and 23219 in 2/KOYLI from May 1915. They entered France and Flanders on the same day, 13 July 1915. I know they enlisted together on 10 September 1914 and the KOYLI Book of Remembrance in York Minster says Trayton (he used his second forename) was “formerly 4217 Corps of Lancers”. It is here I get stuck. Lancers are now tank regiments but I’ve failed to find out anything about the time the two brothers (I feel sure) spent in the Corps. They enlisted at Roeheath, Chailey, Sussex, where Captain Charles Hext Cotesworth’s father was the local magistrate. Captain Cotesworth was 21st Lancers and my father subsequently worked for him at Roeheath up to 1933, when my father died.

    I’d be most grateful for a steer in the right direction to find information on the Corps of Lancers, 10 September 1914 to May 1915, and especially, of course about 4217 William Trayton Cornford and his brother George Thomas Cornford. Many thanks. Stan Cornford.

    • Stan Cornford says:

      I have since found that a W. T. Cornford was in the First Life Guards but he was Trooper number 3148 and was discharged at the end of the war. Trayton (according to the Book of Remembrance in York Minster) when “formerly Corps of Lancers” was number 4217 and was killed in action on the Somme in 1916, For a while I thought I had solved the problem but now have it in a different guise.

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  4. John Brooking says:

    The book “Identifying your World War1 Soldier from Badges and Photographs” is also available for sale from the Somerset & Dorset Family History Society. Details can be found on our web site under the heading Federation of FHS Publications.

  5. Barbara Elsmore says:

    This is really helpful information – thank you I found this very useful. The reference to the book which can help with the identification of regiments by looking at the uniform badges worn in old photographs, plus the fact that this can be viewed at the SDFHS Research Centre, I found particularly beneficial.

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